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E-mail dos and don'ts

  • Published
  • 325th Fighter Wing Public Affairs
TYNDALL AIR FORCE BASE, Fla. --  The Command Cyber Readiness Inspection, scheduled for July 21 to 25, is swiftly approaching, and it is vital to ensure Team Tyndall understands how they can play a part in the success of the CCRI.

Performed by the Defense Information Systems Agency, the CCRI inspection team will look into several areas to assess Tyndall's ability to maintain the integrity of the Global Information Grid. Following the proper e-mail rules can keep the grid more secure.

The internet and Microsoft Outlook e-mail are used constantly on Tyndall, and it is mission-essential for many to have these assets up and working. Yet there are still some do's and don'ts which may be apparent to some but not to others. Awareness of these is key to keeping the systems operable.

Such instances as scheduling meetings, sending reports, requesting information and other mission-essential e-mail traffic is what should be sent from our base computers. It is not appropriate to forward chain mail, junk mail, or any e-mails with personal interests in mind.

There are people out there who can easily steal identities, so it is important to take the time to at least sign e-mails.

According to Air Force Manual 33-152, emails that fit the following criteria should be digitally signed:

- Formal direction to a government employee or contractor.

- Messages that stipulate an Air Force official position on any matter.

- Messages that commit to, authorize, or deny the use of funds in some manner.

- Emails from user accounts and systems which contain an embedded hyperlink and/or attachment. Plain-text references to URL's do not require digital signature but they are recommended.

Individuals should also be aware of which links they are clicking on in e-mails, for sometimes the link can bring you to a false website.

The internet is for 'official use only' and to help accomplish the mission. Online shopping, surfing the web and paying personal bills are not part of our mission and should be done on an individual's own time on their own computers.